Employee Handbook Spring Cleaning
Regularly reviewing employment policies and procedures is becoming increasingly important as workplace legislation and regulations continue to change.
Here are some things to consider when reviewing your construction company’s employee handbook:
- Make sure that internal company policies and procedures are in line with actual practice. A policy that’s not consistently enforced as it’s written can become problematic if your company is ever faced with litigation.
- Ensure that policies on harassment, discrimination, leave, drugs and alcohol, sexual harassment and background checks are updated to reflect the most current federal and state laws.
- Review the language in the handbook to ensure your company maintains flexibility in interpreting and applying policies. Wherever possible, use general language (such as “may,” “typically,” etc.) in place of more limiting language.
- Make sure the handbook includes a clear statement that the employment relationship is not a contract but “at will” and may be terminated at any time with or without cause.
- Determine if there are any local or state-specific policies that must be added or updated, such as paid sick leave.
- Consider updating the format and tone of the handbook to be consistent with desired company culture.
The above are suggested starting points and not an all-inclusive list of things you should consider. It’s important for the handbook review to be a collaborative process that includes not only a human resources professional, but also the managers and supervisors who are enforcing and interpreting the policies on a daily basis.
Lastly, it’s highly recommended that you have legal counsel review your organization’s employee handbook. The National Labor Relations Board (NLRB) has recently claimed that many employer policies relating to employee conduct and social media are unlawful, which can result in terminated employees being reinstated and given back pay. Having an employment lawyer review the handbook can help your organization avoid costly litigation.
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